Position: Assessing Administrative Specialist
Position Type: Full-time, Exempt, full benefits (PAID: medical/vision/dental, STD/LTD, LIFE, 11% retirement)
Salary Range: $45,000-$55,000, based upon certification
Organization: East Bay Charter Township – An Equal Opportunity Employer

Applications preferred by Monday, October 14, 2024, posting will stay open until filled.

East Bay Charter Township is accepting applications for a full-time Assessing Administrative Specialist with MCAT or higher certification or desire to achieve MCAT certification within six months of employment. The Assessing Administrative Specialist will assist with all functions of the Township’s Assessing Department and works under the direction of the Director of Assessing, who possesses a MAAO or higher certification. The successful applicant will enjoy utilizing their interpersonal skills and skills gained through certification and on-the-job training to assist in equitably assessing all township properties in adherence with Michigan General Property Tax Act and Michigan Department of Treasury Bulletins. Additionally, the successful applicant will assist in delivering accurate assessing information in a pleasant and informative manner to taxpayers, citizens, and the Township Board. This engaging position has opportunity for professional career growth through advanced certifications and is an excellent position for an individual experienced in township functions, specifically assessing, has an introductory MCAT certification, or is a newly certified MCAO assessor. This is a full-time position with excellent benefits amid a friendly and dynamic work environment which values integrity and a strong work ethic. The Board-approved posted salary range is $45-55,000 per year with paid healthcare, dental, vision, long and short-term disability insurance, competitive no-match required defined contribution retirement plan, and paid holidays and vacation.

East Bay Charter Township is a vibrant and growing community in Grand Traverse County, adjacent to the City of Traverse City and conveniently located near all regional attractions. The Township contains a wide variety of scenic northern Michigan landforms from the East Arm of Grand Traverse Bay to State-forested areas to wetlands to agricultural lands to inland lakes. With a population over 11,000 residents, East Bay Township enjoys a healthy mix of residential neighborhoods; tourist districts; and commercial, agricultural, and industrial parcels, with pressures on land development as opportunities within the City of Traverse City become scarce and the region grows. East Bay Charter Township provides utility services of sewer, water, and septage treatment; planning, zoning, and code enforcement; parks; assessing; and emergency services of fire, community policing, and ambulance services. Specific to assessing, East Bay Charter Township has almost 8,000 real property parcels (approximately 10% are commercial), received a perfect score on the 2023 PA 660 Assessment Audit Review, has no pending MTT cases, utilizes BS&A Cloud, and supports professional development and education in its annual budget. The Township’s office and meeting rooms are located at 1965 N Three Mile Road, Traverse City, MI 49696.

Please see the full description and application at http://eastbaytwp.org

Broad Statement of Responsibilities
Responsible for providing administrative and assessing-specific support to the Director of Assessing and the Board of Review (BOR).

Specific Duties & Responsibilities

• Provides administrative and technical support, as directed by the Director of Assessing, which supports assessment efforts and other departments to the degree they are affected by the assessing processes.
• Provides applicants and taxpayers with correct application and procedural outline for interactions with the Assessing Department, such as land division, Principal Residence Exemption, etc.
• Receives applications and reviews for completeness prior to forwarding to the Assessor.
• Schedules appointments for the Assessor and for appearances before the BOR.
• Assists the Assessor in the review of applications, property appraisals and other assessing tasks, documentation, and reporting.
• Assists with BOR packets, meeting scheduling, legal notices, and ensures required BOR training is completed; attends BOR meetings.
• Aids the Assessor in continual review of record retention policy, completes paper and computer files in standardized methods.
• Collects and processes assessing fees, as required.
• Attends professional meetings and trainings to keep the township current with assessing and taxation developments, emerging topics, and changing legislation.
• Assists, as directed by the Director of Assessing, in the preparation of the assessment roll with all taxable property, property descriptions and other assessment information, and the established procedure to update records on a regular basis.
• Assists with filings required State Tax Commission (STC) and equalization forms in accordance with the STC calendar and applicable statues and administrative rules.
• Performs other related dues and assignments, as requested, such as Special Assessment District support.
• Assists in maintaining and updating property assessment records as required by best practices and the STC.

Knowledge, Skills, & Abilities Required

• Ability to communicate tactfully, and impartially; with an ability to convey information effectively.
• Ability to establish and maintain effective working relationships with staff, coworkers, and colleagues.
• High school diploma and State Tax Commission Certification MCAT, or with MCAT obtained within six months of employment.
• Knowledge of local government preferred.
• Must have current, valid Michigan vehicle operator's license.
• Proficient in Microsoft Office programs, such as Word, Excel, Outlook, and PowerPoint; knowledge of BS&A preferred.
• Adhere to all Policies and Procedures as printed in the East Bay Charter Township Employment Manual.

Position Flyer and Application